Development of Project Management in Organization

Success PMO, PMO Establish, Establish PMO, project management officeDevelopment of project management in organizations has main objectives in enhancing organizations’ capabilities in project management, attaining strategic objectives and decreasing costs from project failure damages.

                Success factors of project management derive from key elements which are:

                1. Personal Competency – knowledge and skills of project managers and team members.
                2. Organization Maturity – standard procedures and instruments on project management prepared by organizations.
                Development on personal competency and organization maturity can be consistently and simultaneously carried out to support competent employees work together in organizations with the same standardized and efficient project management procedures. Two elements of development can be analyzed as the following:

                1. Personal Competency
                                To develop competency, project managers and project teams must build up their skills and knowledge in 3 areas as the following:

                                1.1 Training of project management knowledge in all 10 parts as indicated in standard of Project Management Body of Knowledge (PMBOK):
                                                1.1.1 Scope management
                                                1.1.2 Time management
                                                1.1.3 Cost management
                                                1.1.4 Quality management
                                                1.1.5 Human resource management
                                                1.1.6 Communication management
                                                1.1.7 Risk management
                                                1.1.8 Procurement management
                                                1.1.9 Stakeholder management
                                                1.1.10 Integration management

                                1.2 Development of project management tool usage skills (Tool & Techniques):
                                                1.2.1 Business case
                                                1.2.2 Project requirement analysis
                                                1.2.3 Project management plan
                                                1.2.4 Work breakdown structure
                                                1.2.5 Progress meeting
                                                1.2.6 Stakeholder analysis
                                                1.2.7 Project risk evaluation and monitoring
                                                1.2.8 Project human resource plan
                                                1.2.9 Project schedule
                                                1.2.10 Project cost planning
                                                1.2.11 Project evaluation
                                                1.2.12 Project change management
                                                1.2.13 Contract management
                                                1.2.14 Vendor and sub-contractor management
                                                1.2.15 Work delegation
                                                1.2.16 Project communication plan

                                1.3 Development of project managers’ soft skills:
                                                1.3.1 Team building
                                                1.3.2 Conflict management
                                                1.3.3 Team motivation
                                                1.3.4 Leadership
                                                1.3.5 Influencing and negotiation techniques
                                                1.3.6 Stakeholder management
                                                1.3.7 Communication and presentation
                2. Organization maturity
                                Development on organization project management maturity is to conduct standard procedures and tools to manage projects in organization and to evaluate project effectiveness. Then, organizations improve their procedures to be much more efficient. Accordingly, organizations are able to constantly manage high-quality projects. This leads to achievement in project and organization management under business changes and high competitions.
                                There are five phases of consecutive development on organization project management maturity as the following:

                                2.1 Project steering setup
                                     The working groups and management committees are set up to develop project management within organizations. The purposes of these groups and committees are to drive and follow up development results. The working groups may be in forms of departments which are responsible for governing and monitoring organization project management or Project Management Office (PMO). There may be representatives from various departments to govern and monitor project as groups of committees as well.

                                2.2 Maturity assessment and gap analysis
                                     This phase emphasizes on analyzing and reviewing current status of organizations, utilizing project management tools as well as inspecting setbacks on organization project management. After that, we summarize the relationships between tools and problems in order to prepare for plans on standard procedures and tools. These organization project management plans are consecutively from easy to difficult and from the most to the least important steps.

                                2.3 Prioritization and workshop
                                     Through workshops, organization project procedures and tools are prioritized by considering on significance and organizations’ promptness to be ready for actual project management.

                                2.4 Implementing and standardization
                                     Project management procedures and tools are really utilized as standard practices within organizations. Moreover, they are considered as corporate cultures as well.

                                2.5 Effectiveness measurement and lesson learned
                                     After performing best practices within organizations, we evaluate project results to analyze lessons learned and improved and develop organization standard procedures and tools in order to respond to business changes.  
                                                                                                 Arintra Panyayuthakarn, PMP